find jobs
job title, keywords or company
city, state or zip code
(MSP) Administrative Assistant - AA2 Minneapolis Job more...
Location:Minneapolis, MN
First posted:June 16, 2017

(MSP) Administrative Assistant - AA2 Minneapolis (Job Number:428526)


Job Description:

We are looking for an experienced Administrative Assistant to join the SAIC TEAM providing air traffic controller training services for the Federal Aviation Administration’s (FAA) on the CTC contract. The Federal Aviation Administration (FAA) is responsible for ensuring that air traffic control specialists provide the flying public with a high level of safety and professionalism. A well- trained Air Traffic Control (ATC) workforce plays an essential role in fulfilling this responsibility. The FAA employs more than 14,000 air traffic controllers. They work in air traffic facilities of varying sizes, safely separating more than 50,000 aircraft in the National Airspace System (NAS) each day. To provide such air traffic services, the FAA trains new air traffic control specialists and provides recurrent training to current air traffic control specialists. The FAA utilizes Contractor-provided instructional services at FAA ATC facilities throughout the U.S. and its Territories to ensure these training needs are met. The scope of the contractor-provided services includes all training and training program support to successfully train and prepare students to become fully certified air traffic controllers. SAIC must provide training and training related support services as required for all types and levels of ATC facilities. The selected candidate will support the Terminal training requirements at the Minneapolis-St. Paul International Airport, located in Minneapolis, MN. Description notes: The position of Administrative Assistant II is responsible for performing and coordinating office administrative activities and storing, retrieving, and integrating information for dissemination to staff and clients. This position is responsible for a variety of administrative and clerical duties necessary to run an organization. AAII must possess a strong working knowledge of a variety of office equipment, such as fax machines, photocopiers, scanners, and videoconferencing and telephone systems. AAII must be proficient with computers as to create spreadsheets, compose correspondence, manage databases; and create error free reports and documents. The AAII is responsible for appropriately and confidentially, when necessary, accessing, entering and extracting information from designated government databases. Additional duties may include, but need not be limited to:

Performing and coordinating an office’s administrative activities

Storing, retrieving, and integrating information for dissemination to staff and customers.

Knowledge of: fax machines, photocopiers, scanners, and videoconferencing and telephone systems

Proficient with computers and internet

Skilled negotiating with vendors to purchase supplies, manage areas such as stockrooms and retrieve data from various sources

Serve as information and communication managers for an office

Plan/schedule meetings and appointments

Organize and maintain paper and electronic files

Manage projects, conduct research, and disseminate information by using the telephone, mail services, web sites, and e-mail.

Handle travel arrangements.

Monitor administrative activities, ensure compliance with administrative procedures, rules, regulations, and statutes.

Review the efficiency of administrative procedures within the office and recommend improvements.

Monitor expenditures and receipts; ensuring expenditures are coded in compliance with funding source restrictions and tracking requirements. Recommend solutions for problems or unique situations to supervisor.

Assist Hiring Manager in preparing interview packages and correspondence for instructional candidates. This position will support the operational efforts of recruitment requests by verifying accuracy of position information, scope, and duration of recruitment; reviewing and making suggestions to improve selection criteria, interview questions, and rating devices; evaluating applicant education and experience to verify applicant meets minimum qualifications; and reviewing internal selection process to determine if all procedural requirements have been met.

Required Education and Experience:

Candidates for this position must have, as a minimum, a high school degree or equivalent education.

Minimum of three (3) years’ operating Windows and associated Microsoft Office applications, including: MS Word, Excel, PowerPoint, Access, etc.

SAIC Overview:SAIC is a premier technology integrator providing full life cycle services and solutions in the technical, engineering, intelligence, and enterprise information technology markets. SAIC provides systems engineering and integration offerings for large, complex projects. Headquartered in McLean, Virginia, SAIC has approximately 15,000 employees and annual revenues of about $4.3 billion.

EOE AA M/F/Vet/Disability

Job Posting: Jun 16, 2017, 12:19:57 PM
Primary Location: United States-MN-MINNEAPOLIS
Clearance Level Must Currently Possess: None
Clearance Level Must Be Able to Obtain: None
Potential for Teleworking: No
Travel: None
Shift: Day Job
Schedule: Part-time

Send this job to yourself or a friend.

Please mention
if asked how you found this job.